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Visual Impairment :
Special Educational Needs
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Guidance about the contents of the EHCP is given in chapter 9 of the SEN Code of Practice (the detail is in paragraph 9.69).

The LA may produce provisional EHCPs for initial consultation and will then issue a draft EHCP which is sent to parents/carers for their comments. The draft has a specific meaning in the SEN Code of Practice. it represents the version of the EHCP that the LA recommends should be finalised. However parents/carers have the opportunity to comment on its contents and submit requested amendments. The LA cannot make any further amendments of their own unless they reissue the draft which then provides a further period for parents/carers to request amendments. Section 9.125 of the SEN COP states :

When changes are suggested to the draft EHC plan by the child’s parent or the young person and agreed by the local authority, the draft plan should be amended and issued as the final EHC plan as quickly as possible. The final EHC plan can differ from the draft EHC plan only as a result of any representations made by the child’s parent or the young person (including a request for a Personal Budget) and decisions made about the school or other institution (or type of school or other institution) to be named in the EHC plan. The local authority must not make any other changes – if the local authority wishes to make other changes it must re-issue the draft EHC plan to the child’s parent or the young person (see paragraph 9.77). The final EHC plan should be signed and dated by the local authority officer responsible for signing off the final plan.

he schedule gives guidance on analysing the EHCP, asking questions about the contents and drafting amendments to ensure that the EHCP will result in appropriate provision being made to fully support the pupil's needs.

It is our belief that only by producing a detailed EHCP which explains the pupil's condition and special educational needs in detail and in a way that school staff can understand and which has SMART outcomes and fully specified and quantified provision will ensure that needs are met and the pupil will be able to achieve his/her potential.

Request an electronic copy of the EHCP for amendments to be made in. The SEND tribunal has a convention for making amendments which should be used, bold type for additional text and existing text to be deleted shown as bold, struck through.

Normal type

Original statement

Underlined text/strikethrough

Amendments/deletions agreed by both parties

Bold type

Parents' proposed amendments

Bold strikethrough

Parents' proposed deletions

Italic type

LA's proposed amendments

Italic strikethrough

LA's proposed deletions



The information, outcomes and provision included in an EHCP must be based on evidence, such as assessments and reports from professionals such as doctors, opthalmogists, occupational therapists, QTVIs, school staff etc., so it is essential to make sure you have all the relevant documents and a summary of what each describes, diagnoses or recommends.

Collect all the relevant medical and assessment reports that you have. Sort them to so that you have latest reports and any which include diagnoses, descriptions, recommendations etc.

Make a note of the important information on each one. This may be a diagnosis, descriptions of symptoms or effects, recommendations etc.

Check that the description in section B is up to date and accurate and includes all aspects of your child’s condition. It is common that, as a child grows and becomes more mature, descriptions and details of attainment become out of date and do need to be amended.

Medical assessment reports and letters are particularly important as they form the basis of the contents of section B of the EHC plan. This, in turn, determines the provision made by the local authority. Many of these documents are written by consultants for other specialists and use specialised, technical language. They need to be analysed to summarise the recommendations made and how these affect the educational provision that needs to be made.

The table below is an example of a table that could be used to do this


Report details
Document reference
Report recommendations
Educational provision requirements
eg. visual impairment Date, origin, author etc. Give the document a identifying reference number Summarise the report's recommendations and findings Summarise the provision needs to be made at school to fulfill the recommendations

Click to download a sample evidence table (This opens in a new window).

The EHCP is subdivided into 11 sections, A to K. You can use the side menu to go to pages which will help to analyse each what the LA has proposed and draft a response which you can send either as a letter or as a amended EHCP.

Alternatively you can click here to load the complete analysis schedule on a single page

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